|Funding Request Package|
|F.A.Q's - Frequently Asked Questions:|
|1. How do I start a club or organization?
2. How do Student organizations receive funding?
3. How much funding can a Student organization receive?
4. If my Funding Request Form is approved, how soon can I receive my funding?
5. Can I turn in the Funding Request Form now, and turn in all supporting documents later (i.e. Speaker/Artist biographical information, quotes, and publicity material)?
6. My event is next week, why can’t you just give me the money now?
7. Can I be reimbursed if I don't have the original receipt?
8. When do I need to go to the Finance Committee?
9. Where do I get the proper forms?
10. If I don't receive funding from the Associated Students, where else can I go?
|Q. How do I start a club or organization?|
|A. The Office of Student Involvement has information available about starting a new club or organization.|
|Q. How do Student organizations receive funding?|
|A. Be recognized as a club, group, or organization by the Office of Student Involvement. Then pull up a Funding Request Form online at as.sjsu.edu/funding. Type in your answers in its entirety, and submit a completed copy of the form a minimum of 4 weeks before the scheduled event. All Funding Requests are subject to be in accordance with the A.S. Budget Policies.|
|Q. How much funding can a Student organization receive?|
|A. Each Student Organization may receive a maximum annual allocation, not to exceed, $1,800.00. Groups requesting funds for Research Projects can get an allocation of up to $1,500.00 per academic year after approval.|
|Q. If my Funding Request Form is approved, how soon can I receive my funding?|
|A. Once the Finance Committee approves your Funding Request, please wait 3-5 business days for all paperwork to be submitted to the General Services Center. After the 3-5 days business days, go to the General Services Center (located on the main level of the Student Union) with all of your original quotes to fill out the appropriate paperwork (i.e. requisitions for purchase orders or payments, and any contract request forms for your speaker/artist). It then takes approximately 10 business days for the requisitions and contracts to be approved and a check to be cut. Associated Students asks that you provide the minimal 4 weeks to get your Funding Request to be approved, but more than 4 weeks would be better for your event.|
|Q. Can I turn in the Funding Request Form now, and turn in all supporting documents later (i.e. Speaker/Artist biographical information, quotes, and publicity material)?|
|A. When submitting the Funding Request Form, it must be completed in its entirety with all supporting documents attached (i.e. Speaker/Artist biographical information, quotes, and publicity material). Incomplete Funding Request Forms will not be accepted.|
|Q. My event is next week, why can’t you just give me the money now?|
|A. Per the A.S. Budget Policies, the Student Organization Funding Process states, “The student organization shall allow at least four (4) weeks from the time a Funding Request Form is submitted online until the date of the program. This time is required for the review and approval by the Controller, Finance Committee and/or Board of Directors.” Not allowing the minimal time to get the Funding Request Form approved provides a greater risk of Associated Students not funding your event.|
|Q. Can I be reimbursed if I don't have the original receipt?|
|A. Associated Students does not provide for reimbursements. Do not pay for any item with personal funds that you are requesting funding for in your Funding Request Packet prior to approval.|
|Q. When do I need to go to the Finance Committee?|
|A. Any request $751 - $1,800, needs to be placed on the Finance Committee agenda and then presented at an AS Finance Committee Meeting. Upon presentation, the AS Finance Committee will vote and allocate funds it determines necessary and reasonable for the student group’s proposal. Meeting dates and deadlines are located under the "Requesting Funds" section.|
|Q. Where do I get the proper forms?|
|A. See the Funding tab on the top of the homepage. The Funding Request Form is only available on-line.|
|Q. If I don't receive funding from the Associated Students, where else can I go?|
|A. There are many other on-campus entities who may be willing to contribute to your organization: Spartan Shops.- 924-1850, MOSAIC- 924-6255, Alcohol and Drug Abuse Prevention Committee – 924-6119. Also, contact your academic department for assistance.|