Specialty Services

Course Reader Service for Instructors


The Course Reader Process

• Bring in, call, or e-mail your order. You will need the following information :

» Instructor(s) name(s), mailbox location, e-mail address(es), phone number.
» Semester needed, department, course number, section number, course description.
» Number of students enrolled, number of instructor copies.
» Any copyright information (book title, chapter, etc.)
» Options of making table of contents, three-hole punching, stapling, binding, and/or back-to-back.

• Our staff will review your material and collect any special instructions and permission request information for copyright approval.
• Once we receive your original reader material, a master copy is made
• The master copy is then used to reproduce all the course readers.
• The original or master is kept on file for one year. If you plan to use the same material next semester, all you need to do is call or e-mail to re-order it.


• The cleaner and sharper your original page, the better the copy we can make.
• Try to avoid multi-generation copies.
• When you order let us know how many instructor copies you need.
• Try to organize all your information into one reader. This helps to avoid confusion when students purchase a reader.
• Please generate a table of contents if your reader is large or has many readings.
• The Print Shop usually runs 50-80% of the number of readers ordered because not all students purchase readers.
• If a reader is sold out, we can run an extra copy while the student waits.
• Please let us know if there has been a change in the number of students enrolled in your class. This will prevent an excess amount of readers unsold.
• Please do not tell your students to pick up readers prior to the date it is specified to be ready. Feel free to call us to verify that your order is ready.
• Keep copyrighted material to a minimum.
• Most publishers are quick in approving duplication of articles but some may take longer.
• For copyrighted material, please bring in copyright page information and specify the pages and the date of the article.
• Bring in the actual magazine, book, or journal for us to make copies from for you. If that is not possible, a good quality copy with the name, address and phone number of the publisher would be helpful.

Copyright Permission Processing Fee

• We charge a $5.00 flat fee copyright process charge per article if the Copyright Clearance Center covers it. Processing charges are: $5.00 flat fee per article divided among the total number of students, or $0.25 per article for each student. We will apply the most economical method for your class.
•If your current or past reader needs copyright permission, we need to reapply for approval if you plan to use it again. It may take up to six weeks for some publishers to process approval requests. Please let us know your plans as soon as possible. Copyright permission is even required from popular magazines such as "Newsweek" or "Fortune". If you are not sure about the materials you are using, please check with us.
Ordering a course reader for your class is easy at the A.S. Print Shop. To have all course reader material ready for your students at the beginning of the semester, we strongly encourage you to place your order as soon as possible. The A.S. Print Shop will accept course reader orders throughout the semester. We will not automatically run course readers used in previous semesters. Please inform us if you wish to have a reader reordered for the following semester.

The turnaround time for orders placed before the semester begins and without copyrighted material is 5 business days. For orders placed once school resumes, the reader can take up to two weeks to complete. We’d like to start production as quickly as possible for classes that have a large number of students. For courses that use copyrighted material, it is essential for you to place your order early. The copyright permission process could take up to six weeks to complete, and we cannot run the course reader until we obtain ALL copyright permissions.


Single-sided or back-to-back copying.
Table of contents service.
Finishing selections including stapling, three-hole punching, or comb binding.

Course Reader Costs

$0.06 / printed side.
$3.50 for comb binding.
Free three-hole punching and rubber banding/stapling.

Important Copyright Notes


• Publishers may not approve all copyrighted materials submitted.
• Taking copyrighted materials to other places that don't properly do copyright may save some money in the short term, but it opens up both you & the Univeristy to litigation.
• All printed materials used in academic settings, including general magazines, are copyrighted and therefore need permission from the publisher for use regardless of the amount of material used. Newspaper and government publications are the only types of printed medium that do not require copyright permission.
• The publishers generally will not approve readers with more than one chapter of a book or 10% of copyrighted material.
• Some Copyright Clearance Center requests may require author approval that may delay the approval process.
• Information we need to obtain copyright permission:

• Department name, course number, and number of students.
• Semester needed, pages to be copied.
• Name of publisher or copyright page, book title, author, copyright year, ISBN/ISSN number.

To help ensure that you, the instructor, the A.S. Print Shop, and SJSU are protected from any lawsuits from publishers seeking royalties and copyright infringement litigation, we strongly suggest that you make sure that your course reader is compliant with copyright law.  By bringing your reader to the A.S. Print Shop you are much more protected, as we thoroughly check to make sure that readers are in compliance.

The A.S. Print Shop continually updates the course reader process to make it easier for you and more cost effective for your students. If you have any questions, please drop by or call the A.S. Print Shop manager Kevin Lowe at (408) 924-6291.


Hardcover Binding

Before you place your order:

Your project is the culmination of months, possibly years, of research. We know what your project means to you, so here at the Associated Students Print Shop, our goal is to assist you with the printing and binding of it as efficiently and accurately as possible.

Though we see many hardcover orders, we cannot dictate to you nor be responsible for the format, grammar, spelling, or any other specifications that are required for your binding. Every department has its own requirements so if you have any questions regarding your material, you need to check with your department.

Hardcover orders take 10 business days to complete (orders to be mailed may take longer). We can only begin work on the order after payment has been made.  We do not do rush orders.

Bindings are limited to dark blue covers, and all-caps gold lettering. We do not have different fonts. Embossing is limited to 50 characters per line—this includes spaces and punctuations. Title and name embossing on the spine is limited to 1 line each.

If you are planning on having us print your document from an electronic file, we recommend that you provide your document as one PDF file. Printing from a PDF is the best way to help ensure that the format of your document stays consistent on different computers.


            Binding: $40.00 per book

            Embossing: $6.00 per line, per book

            Copying/Printing: Varies depending on how many copies are made

            Paper: Varies depending on what kind of paper is requested. 25% cotton paper is $0.15/sheet

Information we need to complete the order:

If we need to make copies/prints, are they going to be in black and white, color, or both?

If we need to make copies/prints, how many total pages does the document have?

If we need to make copies/prints, what type of paper is to be used? (25% cotton paper is common due to its archival qualities. Some departments require it).

How many books are to be bound?

If there will be embossing, what will be embossed on the front and/or spine?

For mail service only:

We only mail orders to addresses that are at least 30 miles away from the Associated Students Print Shop. The manager or assistant manager can make accommodations for special circumstances.

There is a $15.00 delivery fee for all orders to be mailed.

There is a $5.00 delivery fee for all orders delivered to an on-campus department office. (Deliveries cannot be made to a specific person)

We charge tax for all orders. This includes out of state orders.

We deliver through U.S. Standard Mail.

Orders to be mailed may take additional time to complete.