11" x 17"
17" x 22"
18" x 24"
24" x 36"
Banners: custom sizes up to 36" x 96" on paper, vinyl, or fabric
Instructions for Faculty
Course readers are printed in-house on high-speed digital copiers. Our team maintains full control of production.
The Print & Technology Center observes copyright laws. We use the Copyright Clearance Center or contact authors/publishers directly to obtain copyright permission. The PTC respects the rights of authors and publishers, not only their legal rights, but their contributions to higher education as well.
The PTC updates the course reader process to make it easier and more convenient for you and more cost-effective for your students.
Place an Order
Bring in, call or e-mail your order. You will need the following information:
• Instructor(s) name(s), mailbox location, e-mail address(es), phone number
• Semester needed, department, course number, section number, course description
• Number of students enrolled, number of instructor copies
• Any copyright information (book title, chapter, etc.)
• Options for table of contents, three-hole punching, stapling, binding, and/or back-to-back.
Our staff will review your material and collect any special instructions and permission request information for copyright approval. Once we receive your original reader material, a master copy is made. The master copy is then used to reproduce all the course readers. The original or master is kept on file for one year. If you plan to use the same material next semester, all you need to do is call or e-mail to re-order it.
• $0.06/printed side
• $3.50 for comb binding
• Free three-hole punching and rubber banding/stapling.
• Single-sided or back-to-back copying
• Table of contents service
• Finishing selections including stapling, three-hole punching, or comb binding
Copyright Permission Processing Fee
• $5.00 flat fee copyright process charge per article if the Copyright Clearance Center covers it.
• $5.00 flat fee processing charge per article divided among the total number of students, or $0.25 per article for each student.
The most economical method will be applied for your class. If your current or past reader needs copyright permission, we need to reapply for approval if you plan to use it again.
Information needed to obtain copyright permission:
• Department name, course number, and number of students.
• Semester needed
• Pages to be copied
• Name of publisher or copyright page, book title, author, copyright year, ISBN/ISSN number.
• To ensure that course readers are printed at the beginning of a semester, we strongly encourage you to place your order early.
• The center will not automatically run course readers used in previous semesters. Please inform us if you wish to have a reader re-ordered for the following semester.
• The turnaround time for orders placed before the semester begins and without copyrighted material is five (5) business days.
• It may take up to six weeks for some publishers to process approval requests.
• To cut the cost on course readers, the center does not recommend extra production features such as fancy binding and colored paper.
• For orders placed once school resumes, the reader can take up to two weeks to complete.
• Please plan to order early for classes with large numbers of students.
• The center cannot produce the course reader until ALL copyright permissions are obtained.
• The cleaner and sharper your original page, the better the copy we can make.
• Avoid multi-generation copies.
• Specify quantity of instructor copies needed
• Organize all your information into one reader. This helps to avoid confusion when students purchase a reader.
• Generate a table of contents if your reader is large or has many readings.
• The center may run only 50 to 80 percent of ordered readers since not all students purchase readers.
• If a reader is sold out, we can run an extra copy while the student waits.
• Advise the center if a change in the number of students enrolled in your class may result in an excess amount of unsold readers unsold.
• Feel free to call us to confirm that your reader is ready for students to pick up.
• Keep copyrighted material to a minimum.
• Most publishers are quick to approve duplication of articles. But some may take longer.
• For copyrighted material, please bring in copyright page information and specify the pages and the date of the article.
• Bring in the actual magazine, book or journal. If that is not possible, a good quality copy with the name, address and phone number of the publisher would be helpful
• Copyright permission is required even from popular magazines such as "Newsweek" or "Fortune,"
• If you are not sure about the materials you are using, please check with us.
Important Copyright Notes
To help ensure that you, the instructor, the A.S. Print & Technology Center, and SJSU are protected from any lawsuits from publishers seeking royalties and copyright infringement litigation, we strongly suggests that you bring the course reader to the PTC to help ensure compliance with copyright laws.
• Publishers may not approve all submitted copyrighted materials.
• Taking copyrighted materials to other places that do not properly observe copyright laws may save some money in the short term, but it opens you and the University to litigation.
• All printed materials used in academic settings, including general magazines, are copyrighted and, therefore, need permission from the publisher for use, regardless of the amount of material used.
• Newspaper and government publications are the only types of printed medium that do not require copyright permission.
• Publishers generally will not approve readers with more than one chapter of a book or 10 percent of copyrighted material.
• Some Copyright Clearance Center requests may require author approval that may delay the approval process.
Questions? Contact Kevin Lowe, Print & Operations Manager, at (408) 924-6291 or firstname.lastname@example.org or visit the center.
Place an Order
• Indicate B&W, color or B&W or color pages for printing
• Indicate total number of pages
• Specify type of paper to be used? (25 percent cotton paper is common due to its archival qualities. Some departments may require this paper type).
• Indicate total number of book to be bound
• If embossing, specify what will be embossed on the front cover and/or spine.
Full payment is required prior to printing and binding. Hardcover orders may take 10 business days to complete. Orders to be mailed may take longer. No rush orders.
• Binding: $40.00 per book
• Embossing: $6.00 per line, per book
• Copying/Printing: Varies depending on how many copies are made
• Paper: Varies depending on what kind of paper is requested. 25% cotton paper is $0.15/sheet
• The center is not responsible for format, grammar, spelling, or any other specifications that are required for your binding.
• Each department has its own requirements. If you have questions regarding your material, please check with your department.
• Bindings are limited to dark blue covers, and all-caps gold lettering. We do not have different fonts. Embossing is limited to 50 characters per line—this includes spaces and punctuations. Title and name embossing on the spine is limited to 1 line each.
• If you are planning on having us print your document from an electronic file, we recommend that you provide your document as one PDF file. Printing from a PDF is the best way to help ensure that the format of your document stays consistent on different computers.
The center offers mailing services using U.S Standard Mail. We only mail orders to addresses that are at least 30 miles away from campus. Special circumstances may be accommodated.
• $15.00 delivery fee for all orders to be mailed
• $5.00 delivery fee for all orders delivered to an on-campus department office (deliveries cannot be made to a specific person)
• Taxes are charged for all orders, including out-of-state orders.
• Please plan for additional time to complete mailed orders.